Overall Process
Note: These instructions are for the following venues: Workshops, Tutorials, Demos, Doctoral Consortium, Student Research Competitions, and Work in progress (by invitation).
Once you have received your conditional acceptance notification, you must complete the steps listed below to prepare your final submission for publication. All conference venues that publish papers and extended abstracts in the GI Digital Library (GI DL) will follow this process. Please contact the proceedings chairs (publications@mensch-und-computer.de) if you have any questions.
There are three main steps that need to be completed by the camera-ready deadline: (1) copyright & licensing, (2) preparing source materials (applying requested changes, formatting, and accessibility tagging), and (3) uploading materials to the final submission form on ConfTool. Once these steps are complete, the respective track chairs will decide on final acceptance and send out notifications. After this time, no changes will be possible.
Copyright & Licensing
After authors get a conditional acceptance notification, they will receive an email with information about the license statement for the publication. The license statement needs to be added to the submission’s source code. For this, authors will need to decide whether to retain the copyright or add a Creative Commons license.
Authors are given the option to either a) retain the copyright or b) retain the copyright but put the work under a Creative Commons license.
- In the case of option a), the authors will still need to give rights to the Gesellschaft für Informatik (GI) to allow them to host their work in the GI Digital Library. LaTex authors use the command “\setcopyright{rightsretained}” to define whether they keep the copyright. Word authors, in addition to the DOI and conference details, add “© 2026 Copyright held by the owner/author(s). Publication rights licensed to GI.” manually to the copyright section of the paper. In addition, the final submission on ConfTool contains a licensing form that needs to be confirmed.
- In the case of option b), the authors can choose from the following licenses: CC by, CC by-sa, CC by-nd, CC by-nc, CC by-nc-sa, CC by-nc-nd, and CC0. If you are unsure about which option is best for you, check out the “License Chooser.” LaTeX authors can use the command “\setcopyright{cc}” in combination with “\setcctype{XX}” where XX can be by, by-sa, by-nd, by-nc, by-nc-sa, by-nc-nd, or zero. Word authors can copy the license images from this list copyright section of the Word file while also writing down which version, for instance: “This work is licensed under a Creative Commons Attribution 4.0 International License.”
Preparing Source Materials
You have to apply the changes requested by reviewers and format your paper according to the instructions for LaTeX and Word authors. Read these instructions carefully to avoid delays. We recommend using LaTeX.
Please be aware that copyrights for third-party components in your work must be honored.
Final Materials for Publication
The following materials are uploaded to the final submission form on ConfTool:
- Document Source for Publication (required): The source file(s) for your submission (.docx file or .zip archive of LaTeX source). The source file is visible to the chairs only; there is no need to clean or anonymize it. See the instructions below for preparing your source file(s).
- Accessible Final PDF (required): The final camera-ready PDF that you generated from your source files and tagged for accessibility (see Accessibility).
- Supplemental Materials (optional): If supplemental materials are included, they must be uploaded as a single ZIP file. This material will only appear in the GI DL and facilitates replicability and transparency. The ZIP file can contain survey material, source code, data, images, additional videos, slides, etc. and must contain a readme file called README.md describing the files included in the ZIP file. This description should include, for example, the file types contained in the ZIP file, the software needed (if any) to view or execute the files, and any other relevant information explaining how the supplemental material relates to and supports the submission. If you uploaded supplemental materials but did not provide a README.md file, the supplemental material will not appear in the GI DL.
LaTeX Authors
The LaTeX source requires some preparation for final submission; please go through the ACM’s LaTeX best practices guidelines. Please ensure your source follows these requirements:
- You must use the following “acmart.cls” file, a modified version of the v2.12 acmart template. For a working example, see the Overleaf project.
- Use the “sigconf” style. This is specified in the document class command. You should use \documentclass[sigconf]{acmart} (removing other tags such as “manuscript,” “authordraft,” “anonymous,” and “review”). Please also make sure to use the coding of basic elements as per the sigconf sample tex file available with the acmart LaTeX package.
- All images must be of appropriate quality (to be able to be converted into the required formats for HTML5 version); use vector graphics where possible. Add alt text for each figure using \Description, including appendix figures.
- SIGCHI publications use the “ACM-Reference-Format” numbered bibliography style and add DOIs where available.
- Your LaTeX source must have a single “main” .tex file, although you can organize your project with a main .tex file that includes input from multiple .tex files. Please remove all samples and old tex files that include a document class.
- Ensure that your source compiles without errors. Some editors, such as Overleaf, will tolerate errors and generate a PDF, but this is not permissible for the final publication. Please check the error log and correct all compilation errors before submitting your final source.
- Ensure that your bibliography compiles. Accurate bibliographies are required for publication. Please check the warning log and correct all warnings and errors related to your bibliography before submitting your final source.
- Select one or more descriptors (or “concepts”) from the ACM’s Computing Classification System and add them to their document. CCS is a taxonomy for the computing field. A list of CCS descriptors can be built for your article from https://dl.acm.org/ccs/ccs.cfm. Authors can select one or more descriptors and assign a priority to them. When a list of CCS descriptors has been built, that information must be added to your document. Select “view CCS TeX Code” and check the “Show the XML only” box, copy the XML and paste the code below the abstract.
- Overleaf users can download LaTeX source files in a ZIP format by clicking the “Menu” button on the top-left corner and then clicking the “Source” icon in the “Download” section. Note that all samples and old tex files should be deleted on Overleaf. This can be done by right-clicking each unnecessary file and then selecting the “Delete” option.
Word Authors
The ACM Master template that Mensch und Computer is using does not support an easy conversion from single-column to double-column for Word. As such, if you wish to publish your work in double-column, the only option is to switch to LaTeX (see instructions above). Else proceed with the single-column layout.
- All authors should ensure they use the latest template version on the ACM Templates page, see Template.docx.
- Add the conference information and DOI that you received via email to the copyright section of the document.
- Please ensure ALL content in your Word document is styled in the correct style. To do so, follow the official ACM Guide. Note: Do not execute the “Manuscript Validation” as the papers will not go through the ACM systems.
Accessibility
Our publications must follow the following Guide to an Accessible Submission. As such, you are required to prepare an accessible PDF after generating your final Camera-Ready PDF (see 4. Adding Accessibility Metadata to a PDF in the SIGCHI guide). As an alternative to Acrobat Pro, PAVE 2.0 can be used.